For any business dealing with sensitive information, a virtual data room is a must-have tool. The most commonly used use for these tools is in M&A deals to protect critical information from unauthorized parties during due diligence processes. However, it’s not only the M&A process that requires sophisticated protection of intellectual property – intellectual property, such as patents, research results, and many more are commonly involved in a wide variety of projects that require access to documents.

When selecting a data room make sure it is appropriate for your company and has the features you require. You should select a provider that allows you to test their platform and ask questions before you pay for a subscription fee. Also, ensure that the price is affordable and based on the tools they offer.

Search for a dataroom virtual with a strong security setup to ensure only authorized individuals have access. It is essential to have a solid two-factor authentication (2FA) system in place to stop unauthorised sharing. A remote shred feature which erases files downloaded after an admin has revoked access is a fantastic feature.

The most reliable data room software providers will be able to restrict access to certain documents, or even a complete folder within a document. They can also create a time-limit for documents to deter unauthorized downloading. Administrators can also put custom watermarks on files to deter people with questionable motives. They should also be able to handle the most common formats of files, including PDFs and XLSXs.